OBTAINING A VULNERABLE SECTOR CHECK
**Please note that some service fees and charges will be changed starting July 15, 2013.**
Click here for the new service fees and charges.
A VULNERABLE SECTOR CHECK MAY PROVIDE THE FOLLOWING INFORMATION:
The vulnerable sector screening was established to provide screening of individuals who intend on working or volunteering with the vulnerable sector. A vulnerable person is defined as a person who, because of their age, a disability, or other circumstances, whether temporary or permanent are (a) in a position of dependence on others or (b) are otherwise at a greater risk than the general population of being harmed by a person in a position or authority or trust relative to them. This type of screening is required for the following types of positions: teacher, social worker, taxi driver, day-care worker, adoptive parents, sport coaches, etc.
A vulnerable sector screening search may provide the following information:
- Criminal record (adult and/or young offender, including summary offences)
- Outstanding charges
- Findings of not guilty by reason of mental disorder
- Probation, prohibition and other judicial orders which are in effect
- Convictions/pending charges under Child and Family Services Act
- Apprehensions and/or contact under the Mental Health Act
- Suspect/Culprit information; where the release of such will not hinder any ongoing investigation
How to apply
Applicants can attend attend one of the below locations.
HOURS AND LOCATIONS
Whitchurch-Stouffville Community Substation
111 Sandiford Drive
Monday to Friday: 10 a.m. to 6 p.m.
47 Don Hillock Drive
Saturdays 8 a.m. to 4 p.m. (CLOSED EFFECTIVE JULY 19)
Community Resource Centre
9350 Yonge Street
Richmond Hill, ON
Monday to Friday: 8 a.m. to 6 p.m.
Saturday: 8 a.m. to 4 p.m. (EFFECTIVE JULY 26)
3527 Baseline Road
8 a.m. to 4 p.m. on the following Saturdays: January 18, February 15, March 15, May 17, June 21, July 19, August 16, September 20, October 18, November 15 and December 20, 2014
Every applicant must submit their form in person and provide two (2) pieces of Government Issued Identification, one with a photo. A visual identification of each applicant will be carried out. Get the form here.
A Health Card and Social Insurance Card are not accepted as valid Identification. The following is a list of acceptable forms of photo identification and non photo identification
and must provide both the name and date of birth and / or address of the applicant.
- Drivers Licence (issued by a Canadian Province or Territory)
- Foreign Drivers License
- Canadian Passport
- Canadian Citizenship Card
- Permanent Resident (PR) card
- Certificate of Indian Status
- Student identity card from a Canadian or Foreign institute
- Firearms Acquisition Certificate (FAC)
- Canadian National Institute for the blind (CNIB) identification card
- Federal, Provincial or Municipal identification card
- Military Family Identification Card (MFID)
How long will it take?
Processing time will take a minimum of four to six weeks, and the response will be mailed back to the applicant. Responses may also be picked up from either of our two locations if requested at the time the application is submitted.
Click here for our service fees and charges.
Please note that the fee is non-refundable.
Payments must be cash, debit card, Visa or MasterCard and must be paid in full when the application is submitted.
Applicants claiming to be volunteers may be asked to submit a letter on the agency’s letterhead and signed by a representative of the agency to confirm the applicant is a volunteer.
Contact Us at: 1-866-876-5423 ext 6781 ( North Location) or 1-866-876-5423 ext 7655 ( South Location).
If you are a potential candidate for employment and/or volunteer duties with a community agency or other organization, the agency or organization with which you wish to work may require that you have a police reference check performed.
Reference checks performed for people who will be working with children or vulnerable people are called “Vulnerable Sector Screening
The York Regional Police Service will carry out a Vulnerable Sector Screening Program – Police Reference Check on you when:
1. the agency with whom you want to work or volunteer (if you are requesting a reference check through an agency) certifies to the Service that it:
1. is only requesting the reference check for the purpose of assisting it to determine your suitability for employment and/or volunteer duties because you will have direct contact with children or vulnerable persons;
2. will only ask for a police reference check to be done after it has completed an initial review of your suitability and has tentatively selected you for employment or a volunteer opportunity;
3. understands its obligations under the Human Rights Code with respect to evaluating, hiring and training volunteers or employees and what constitutes a “bona fide” reason for refusing to hire any individual or volunteer; and
4. You reside within the Region of York.
York Regional Police will not provide Vulnerable Sector Screening background checks for applicants wishing to use it as part of an application process for either employment or volunteering or as part of an applicant’s resume.
REAL- TIME IDENTIFICATION FINGERPRINT SUBMISSIONS
York Regional Police is now offering RTID (Real-Time Identification) fingerprint services for Vulnerable Sector Screening applicants.
IMPACT ON APPLICANTS
To improve wait times, York Regional Police is now running the Vulnerable Sector Screening check (pardoned sexual offence part only) as soon as applicants submit their applications to our police service.
If a hit is received, applicants will be advised that fingerprints are required. With the roll out of the RTID fingerprint scanner, applicants at the Aurora location will now have their fingerprints processed in real time.
If a “No Hit” response is indicated by the RCMP, fingerprint results may be returned within 72 hours.
If a “Hit” response is indicated, fingerprint results may still be in excess of 120 days in order for the RCMP to manually analyze the fingerprint submission.
APPLICANTS REQUIRING MULTIPLE VULNERABLE SECTOR SCREENING LETTERS
FOR DIFFERENT AGENCIES
Applicants requiring multiple forms must be fingerprinted for each application submitted.
Click here to view our service fees and charges.
For volunteer applicants, ensure that you have a letter from your organization when attending for a Vulnerable Sector Screening. It must be signed by an organization member on official letterhead and must indicate your information and position for which you are volunteering. Example: Hockey Coach. When this letter is produced at the time of submitting your Vulnerable Sector Screening form, the RCMP fee will be waived.
If you are a student applying for a Vulnerable Sector Screening and require fingerprints, RCMP will not waive the fee. However, York Regional Police will offer the student rate when a valid student card is produced. Our standard fee for fingerprinting will also be waived.
If you are applying for a Vulnerable Sector Screening for employment purposes and require fingerprinting, an additional fee to fingerprint and a RCMP fee will be applied to the Vulnerable Sector Screening fee.
Click here to view our service fees and charges.