Criminal Record and Judicial Matters Check

In-person services have resumed by appointment only at the Customer Service Unit

In order to minimize wait times at the Customer Service Unit applicants are encouraged to apply online here.  By selecting the Community Resource Centre located at 10720 Yonge Street, Richmond Hill as the pick up location, applicants will receive express pick up. 

Why do I need a record check?

A police record check is a tool to help employers or other agencies determine an applicant's suitability for certain types of opportunities. Record checks are just one tool available and can be used in addition to interviews, reference checks and verification of credentials/licences.

Agencies can only request one type of record check from an applicant specific to the opportunity. They are not permitted to ask applicants for any additional police records.

What is a Criminal Record and Judicial Matters Check?

A Criminal Record and Judicial Matters Check is intended for applicants seeking employment or volunteer positions with agencies or companies that require a criminal records check, along with a search of outstanding entries and charges. You can proceed with a Criminal Record and Judicial Matters Check if the agency has determined that a search of pardoned sex offenders is not required. This check is not intended for individuals seeking employment or a volunteer position working with children or vulnerable persons.

All applicants applying for a volunteer position must provide a letter from the agency where they intend to volunteer. The letter must be printed on the agency's letterhead and include the applicant's name and volunteer position, stating the position is a "volunteer non-paid position."

Download the Criminal Record and Judicial Matters Check form. Please complete prior to attending our Customer Service location.

What will a Criminal Record and Judicial Matters Check provide?

A Criminal Record and Judicial Matters Check will provide the following information:

• Criminal convictions from CPIC and/or local databases
• Summary convictions for five years 
• Outstanding entries, such as charges and warrants, judicial orders, peace bonds, probation and prohibition orders
• Absolute and conditional discharges and
• Convictions where a record suspension has been granted, if authorized under the Criminal Records Act or another act or regulation

Application Fee

How long will it take?

We strive to complete requests while you wait; however if you have a criminal record, require fingerprinting or we have to confirm any information with another police service, additional processing time will be required. 

Please note: Based on results of the Criminal Record and Judicial Matters Check, fingerprints may be required to confirm the identity of the applicant and a fingerprint fee will be charged. For applicants who decline fingerprint submissions, the check will indicate that the document is incomplete and no refunds will be issued.

In compliance with the RCMP ministerial directive, applicants with a criminal record outside of York Region will be required to submit their fingerprints in order to have the Criminal Record and Judicial Matters Check completed.

If fingerprints are needed to complete the Criminal Record and Judicial Matters Check, processing time will be required and the check will not be produced while you wait.

Who can apply?

Any applicant may obtain a Criminal Record and Judicial Matters Check as long as the applicant provides two pieces of government-issued identification. The identification must confirm your name, date of birth and address, and one piece of government identification must include a photo.

Volunteers

Volunteerism is benevolent work for which an individual does not receive financial compensation for his/her time and is not ordered to do so by a court or a judicial body. In order to have the fee discounted, your application must be accompanied by a letter from the volunteer agency, on the agency's letterhead, with the following information:

• The name and address of the agency that requires the record check
• Your name
• The reason for the record check (e.g., coach, etc.) and where a Vulnerable Sector Check was requested, who you will be working with (children, seniors, etc.)
• A statement that you will not be paid for your work nor compensated for any expenses