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Vulnerable Sector Check

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A woman in a police uniform smiles behind a counter

Customer Service Unit services by appointment only

In order to minimize wait times at the Customer Service Unit, record check applicants are encouraged to apply online. When applicants select Express Pick-up at the Community Resource Centre, located at 10720 Yonge St., Richmond Hill, police record checks will be available the next business day, excluding weekends and holidays. At all other locations, record checks will be available for pick up in seven to 10 business days.

If an applicant is unable to apply online or requires fingerprinting services please contact the Customer Service Unit at 1-866-823-3334 ext. 7655 to schedule an appointment. 

Why do I need a record check?

A police record check is a tool to help employers or other agencies determine an applicant's suitability for certain types of opportunities. Record checks are just one tool available and can be used in addition to interviews, reference checks and verification of credentials/licences.

Agencies can only request one type of record check from an applicant specific to the opportunity. They are not permitted to ask applicants for any additional police records.

What is a Vulnerable Sector Check?

The Vulnerable Sector Check provides the screening of individuals who intend on working or volunteering with vulnerable people. This type of screening is required for the following types of positions, among others:

  • Teachers
  • Social workers
  • Taxi drivers
  • Daycare workers
  • Sport coaches

All applicants applying for a volunteer position must provide a letter from the agency where they intend to volunteer. The letter must be printed on the agency's letterhead and include the applicant's name and volunteer position, stating the position is a "volunteer non-paid position."

Download the Vulnerable Sector Check form. Please complete prior to attending our Customer Service location.

Who is a vulnerable person?

A vulnerable person is defined as a person who, because of their age, disability, or other circumstances, whether temporary or permanent, are (a) in a position of dependence on others or (b) are otherwise at a greater risk than the general population of being harmed by a person in a position or authority or trust relative to them.

What will a Vulnerable Sector Check provide?

A Vulnerable Sector Check will provide the following information:

  • Criminal convictions from CPIC and/or local databases
  • Summary convictions for five years 
  • Outstanding entries, such as charges and warrants, judicial orders, peace bonds, probation and prohibition orders
  • Absolute and conditional discharges
  • Every criminal offence of which an individual has been charged that resulted in a finding of Not Criminal Responsible on account of mental disorder
  • A conviction which a pardon has been granted, only if the disclosure is authorized under the Criminal Records Act; and
  • Any non-conviction information authorized for exceptional disclosure under the authority of the Police Record Checks Reform Act.

Application Fee

Information Services and Legal

Description Fee HST
Motor Vehicle Collision Report $350  HST applies
Criminal Record Check  $80  
Online Criminal Record Check  $66  
Criminal Record Check - Students $31   
Criminal Record Check - Volunteers N/A  

Criminal Record and Judicial Matters Check

$80  

Online Criminal Record and Judicial
Matters Check

$66  
Criminal Record and Judicial Matters Check -
Students
$31   
Criminal Record and Judicial Matters Check -
Volunteers
N/A  
Vulnerable Sector Check  $71  
Online Vulnerable Sector Check $66  
Vulnerable Sector Check - Students and Volunteers $31   
Pardon Applications $120   
Fingerprints $71 HST applies
Fingerprints - RCMP $40  HST applies
Fingerprint Destruction $71 HST applies 
General Occurrence Report $100 HST applies 
Extra Copy $10  
Clandestine Drug Laboratory Property Check $51 HST applies
Officer Notes and Statements (per occurrence) $240  HST applies
Photocopies (per page) $0.60  
Research and Retrieval (per hour)  $49  

How long will it take?

We strive to complete requests while you wait; however if you have a criminal record, require fingerprinting or we have to confirm any information with another police service, additional processing time will be required. 

Please note: Based on results of the Vulnerable Sector Check, fingerprints may be required to confirm the identity of the applicant and a fingerprint fee will be charged. For applicants who decline fingerprint submissions, the check will indicate that the document is incomplete and no refunds will be issued.

In compliance with the RCMP ministerial directive, applicants with a criminal record outside of York Region will be required to submit their fingerprints in order to have the Vulnerable Sector Check completed.

If fingerprints are needed to complete the Vulnerable Sector Check, processing time will be required and the check will not be produced while you wait.

Who can apply?

Only residents of York Region with two pieces of government-issued identification can obtain a Vulnerable Sector Check. The identification must confirm your name, date of birth and address, and one piece of government identification must include a photo.

Volunteers

A volunteer is someone who performs a service but receives no compensation for doing so, other than an allowance for expenses or an honorarium. This excludes anyone receiving some other form of credit, such as academic credit or fulfilling a sentence requirement.

All applicants applying for a volunteer position must provide a letter from the agency where they intend to volunteer, indicating that the position is a volunteer, non-paid position. The volunteer letter must also:

  • Be produced on the agency's official letterhead
  • Include the name and address of the agency that requires the police record check
  • Include the applicant's name
  • State the reason for the police record check
  • In the case of a Vulnerable Sector Check, the letter must indicate who the volunteer will be working with (i.e. seniors, children, etc.)